Executive Office Administrator - Jakarta

Global Business Solutions Indonesia is seeking an Executive Office Administrator to join our dynamic team in Jakarta. As an Executive Office Administrator, you will be the backbone of our executive team, ensuring smooth operations and high-level support. In this role, you will handle a variety of tasks, including scheduling, travel arrangements, and managing executive communications. This is an opportunity to make a significant impact on our organization while growing your administrative career.

Jakarta, with its vibrant business environment, offers a unique setting for this role. You will be part of a team that drives innovation and excellence. This position requires a blend of organizational skills, attention to detail, and the ability to manage multiple priorities effectively. If you are a seasoned professional looking to take on a challenging and rewarding role, we invite you to apply.

📋 Tanggung Jawab Pekerjaan

• Manage executive calendars and travel arrangements, ensuring all details are accurately recorded and communicated.
• Prepare and distribute meeting agendas, minutes, and follow-up materials for executive team meetings.
• Handle correspondence and communications for the executive team, including emails, calls, and meetings.
• Coordinate with various departments to gather information and prepare reports for executive decision-making.
• Assist in the preparation of presentations and materials for executive presentations and events.
• Maintain and update executive office records and files, ensuring all information is accurate and up-to-date.
• Support the executive team in managing their schedules and priorities, providing strategic advice as needed.
• Handle any additional administrative tasks as required to support the smooth operation of the executive office.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 5+ years of experience in an executive office administration role.
• Proficient in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and work under pressure.
• Experience with travel and event coordination is a plus.
• Familiarity with ERP systems such as SAP or Oracle is a plus.

🛠️ Keahlian

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